In the past, sending a business thank you email was considered inappropriate. Today, however, a quick thank you can be sent by email.
In the next few paragraphs, I will discuss some etiquette tips for writing thank you letters via e-mail, but first, here is a sample thank you an e-mail that you can use for your own professional correspondence.
Business Thank You E-Mail Examples
Sample Thank You E-Mail for Meetings
Here are a few sample letters to thank you for attending an important meeting.
Customer Thank You E-Mails
Thank your important customers for their continued business.
Donation Thank You E-Mail Examples
Gratitude is the key to ensuring continued support from your donors.
Retirement Thank You Letters
Retiring? See sample letters thanking colleagues and bosses for creating a great work environment.
Mentor Thank You E-Mails
The value of a good mentor cannot be overstated in business. Here are some examples of thank-you letters for mentors.
Thank You E-Mails to Colleagues
Learn how to write a general thank you letter for colleagues.
Networking Thank You E-Mails
When networking, stay in touch with your professional contacts.
Alright. There are several things to keep in mind when writing a thank you email in a professional setting.
Email gets a lot of attention from the recipient every day. There are several reasons why it is so important to include a subject line that makes it clear what your e-mail is about. This will give the recipient an overview of the contents.
Something like “A Quick Thank You: Interview for Design Position” is perfect for the subject line. You know you’re writing to thank the recipient, and they know what you’re thanking them for.
It’ll get opened.
Use Standard Business Language
Some make the mistake of using language that is overly friendly or too casual in emails because they feel more casual than writing letters. You should include the greeting, salutation, and body of your letter.
Don’t use “Hi, Mike!” instead use “Dear Mike”. Select “Sincerely” over “Thanks Again” when closing.
For a list of nice professional valedictions, check out: Letter Closings and Sign Offs.
Keep the language of the business thank you email formal and business appropriate.
Keep it Short
The person who will receive your thank you email probably receives a lot of mail every day. One important rule of thumb when sending a business thank you note or an email is to keep the message short. Anything longer than three or four short paragraphs is likely too long.
Your note may not even be read if it is too long. Please keep it short and sweet.
Group Thank You Emails
Could you please advise me if there is ever a time when it is appropriate to send a thank-you email to a group of colleagues or clients?
Tradition dictates that thank you notes should be addressed to individuals. However, if you feel that your situation calls for a group email, be sure that it does not single out someone over another.
Make sure the email is perfect for every recipient before sending it. If not, scrap it and opt for individual thank you notes instead.
Your Email Signature
You should check the automatic signature on any email sent from a personal account if you intend to use it for business correspondence.
You probably aren’t the first to send a business thank you email with the signature “Party Gurl 4Eva”, but that probably won’t help you establish the kind of image you are trying to build.
It is a great idea to include your address, phone number, and email address in an email signature. This will allow the recipient to contact you without having to search for your contact information.
Nice and Simple Mark Basil 23 Proffessional Sounding Rd Boston, MA 02130 (291) 635 8327 [email protected]
Sending a thank you email is a quick, efficient way to thank someone after an interview or to clients and prospective clients. Be sure to follow the general rules of business etiquette so that you can cement the image you hope to portray.